Student Records

Statement of High School Marks (Transcripts)

Anticipated Postal Service Disruption

In anticipation of a postal service disruption, Student Records has stopped sending items out through the mail as of Wednesday, November 13, 2024.

Student Records will continue to accept transcript orders during the postal service disruption. However, please expect delays to normal processing and delivery times.

If you have ordered a transcript from Student Records during the postal service disruption, we will send any transcripts going directly to an organization (i.e. educational institutions, employers, etc.) via email whenever possible. Items going through the mail to organizations outside of Manitoba may be disrupted.

If you have asked for your transcript to be delivered to you, you can receive your transcript in one of the following ways:

  • Winnipeg: Transcripts can be picked up from the Manitoba government's Winnipeg distribution centre at 401 York Avenue between 8:30 A.M. and 4:30 P.M., Monday to Friday. Student Records will notify you when the transcript has been sent to the distribution centre; you can pick it up four business days later.
  • Outside Winnipeg in Manitoba: Transcripts sent to Manitoba addresses outside of Winnipeg will go to the closest Manitoba government distribution centre. You can review the locations to pick up mail. Student Records will notify you when the transcript has been sent and to which distribution centre; you can pick it up four business days later.
  • Outside Manitoba: Transcripts cannot be mailed to locations outside Manitoba during the postal service disruption. They will be mailed once postal service resumes.

When picking up a transcript, you must present one piece of valid government photo identification (e.g., driver's licence, passport) or two pieces of non-photo identification (e.g., Manitoba Health card) containing the recipient's name and current address.

If you need to send documentation to Student Records during the postal service disruption, you can submit it in one of the following ways:

  • Winnipeg: Documents can be submitted in-person to the Winnipeg Distribution site at 401 York Avenue between 8:30 A.M. and 4:30 P.M., Monday to Friday.
  • Outside Winnipeg: Documents can be dropped off at the closest distribution centre within Manitoba. You can review the locations to pick up mail. The distribution center will deliver the mail to Student Records.

All documents sent to Student Records through a Manitoba government distribution centre must be labelled “ESSENTIAL MAIL.”

If you would prefer to arrange for documents to be sent by an independent currier, you can send them to the Student Records office at 507-1181 Portage Avenue, Winnipeg, Manitoba, R3G 0T3.

Note: Transcripts are typically processed in 10-20 business days. Delays in the distribution of transcripts are anticipated during the postal service disruption.

A Manitoba Statement of High School Marks (“statement of marks”), is an official provincial record of an individual’s high school marks and credits earned. For students who graduated in 1992 and later, the statement of marks includes information from grades 9 to 12. For students who graduated in 1991 and earlier, the grades included on the statement of marks may vary. While the statement of marks provides a list of courses taken, and grades received, it does not confirm graduation from a Manitoba high school.


How to request your statement of marks

Statements of marks can be obtained from Education Administration Services. To request your statement of marks, you need to fill out and submit an electronic request form.

To submit the electronic request form, you will need to provide some basic contact information and details about your academic history. You will also have the opportunity to pay online for your statement of marks within the electronic request form (see payment information below for more details). Once you have successfully submitted your request, you will receive a confirmation number.

Please provide your final school marks (for example, a school-issued transcript or statement of marks) if you graduated from or attended high school in the last 12 months. Education Administration Services does not receive marks from the schools until late fall of the next school year, so may not have access to your final marks at the time of your request.

If you require your statement of marks to be sent directly to anyone other than yourself, please indicate this on your request form and provide the name and address of the person or organization the statement of marks should be sent to.

Education Administration Services must receive an electronic request form to process a request for a statement of marks. If you require an accommodation for requesting your transcript, please contact Education Administration Services.


Submitting an Application as a Third Party

Statements of marks can be requested by the person whose marks are the subject of the transcript, the parent/legal guardian of the subject of the transcript if they are under age 18, or a third party on behalf of that person. Third-parties include family members of people over age 18 (e.g., a parent, sibling, spouse, etc.) and organizations (e.g., placement agency, legal firm, adult learning centre, etc.).

If you are a third party requesting a statement of marks on behalf of someone else, please indicate this in the relevant spaces provided on the electronic request form. You will also need to obtain and submit a signed statement or letter of authorization from the person you are making a request on behalf of.

The statement or letter of authorization must include the following:

  • The name and contact information of the subject of the transcript
  • The name and contact information of the third party submitting the request
  • A statement authorizing the third party’s request and/or release of the transcript to the third party
  • The signature of the subject of the transcript and the date at signing

A sample letter of authorization can be downloaded here: Sample Letter of Authorization (WORD document 24 KB).


Payment information

There is a $15 service fee for processing a set of statement of marks. A set contains two statements of marks. This fee can be paid online by Visa or MasterCard when you submit your electronic request form.

If you are unable to pay by credit card, you may also pay by cheque or money order. The cheque or money order must be made payable to the Minister of Finance and must reference the confirmation number you received when you submitted your electronic request form. To pay by cheque or money order, please send your payment to:

Education Administration Services
Attention: Student Records
Room 507 – 1181 Portage Avenue
Winnipeg, Manitoba R3G 0T3


Processing times

Processing times for statements of marks may vary from a few days to a few weeks depending on the volume of requests. Education Administration Services aims to process requests within 10 to 20 business days after receipt of the electronic request form and fee. Requests for statements of marks for study years prior to 1994 may take longer to process.


Need Help?

If you are unable to access or experience problems with submitting the online electronic form, please contact Education Administration Services at 1-833-227-1375 (toll free within Manitoba only) or 204-945-0201 for assistance.

NOTE: Manitoba GED Marks are not available from Education Administration Services.  Please visit the Advanced Education and Training – GED Testing in Manitoba or call 204-945-8247 (within Winnipeg) or 1-800-282-8069 (outside Winnipeg).